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Administrative Assistant - Direct Sales

Date: Apr 22, 2021

Location: Hawalli, Kuwait

Company: AL AHLI BANK OF KUWAIT

Reports To

Assistant Manager or Supervisor

Job Purpose

Perform the administrative and clerical work as well as handling correspondence and filing. To provide operational support with electronic and hard copy filing and record systems and resolving issues around routine administrative enquiries.

Generic Accountabilities

Generic Accountabilities are not specified for this role

Specific Accountabilities

  1. Correspondence Prepare emails, memos, reports and other correspondences as and when required.
  2. Office systems Operate manual and computerized office system, filling and paper work.
  3. Filing Carry out filing ensuring that files are kept up to date.
  4. Communication Communicate information that needs to be disseminated to other divisions.
  5. Messages Receive and screen visitors and/ or telephone calls, provide general information by answering questions and requests.
  6. Document preparation Prepare invoices, reports, memos, letters, and other documents
  7. Diary management Schedule assigned appointments, meetings and conferences and sort necessary logistics preparations for meetings.
  8. Circulation lists Ensure that various delivery lists are kept up to date.
  9. Correspondence Prepare responses to correspondence containing routine inquiries.

Education

Diploma Degree or Equivalent Certification/Experience in General Studies

Experience

  • Minimum of 3 years clerical and administrative experience.
  • Experience in providing a range of support service
  • Filing, documentation access experience
     

Skills

  • Broad knowledge of filing, archiving & documenting management.
  • Knowledge of bank’s services, disclosure practices & procedures.
  • E.g. Excel, PowerPoint Word etc.

Work Contact

Internal Stakeholders: All ABK Departments

External Stakeholders: Consultants, Vendors, Clients etc. as necessary

Competencies

Monitoring Information
Collaborating
Leveraging Feedback
Emotional Intelligence Essentials
Earning Trust
Technical/Professional Knowledge and Skills
Communication
Managing Work

JD Code

GEN 4