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Executive Assistant - Operations

Date: Oct 12, 2021

Location: Al Asimah, Kuwait

Company: AL AHLI BANK OF KUWAIT

Reports To

GMs / Division Heads

Job Purpose

Handles all secretarial duties for the Division Head and organize and provide administrative assistance across a division or function

Generic Accountabilities

Generic Accountabilities are not specified for this role

Specific Accountabilities

  1. Scheduling Handle the divisional timetable and ensure meetings are organized, attended and managed in line with requirements
  2. Correspondences: Prepare minutes of meetings and manage the Division Head agenda.
  3. Administration Handle incoming and outgoing correspondence for management signature
  4. Typing Prepare reports, management letters etc. and arrange for sending when required
  5. Travel administration Organize travel for the immediate direct reports.
  6. Communication Ensure communication across the division/function on all key issues
  7. Filing Maintain a filing system that records all relevant data and is easily retrieved.
  8. Petty cash Administer petty cash transactions
  9. Confidentiality Maintain confidentiality in handling and processing confidential information

Job Success Factors

  • On time delivery of secretarial services
  • Effective scheduling of meetings.
  • Timely responding to internal & external customers.
  • Effective petty cash administration
  • Successful diary management and travel planning
  • Efficient filing and document retrieval

Education

Diploma Degree or Equivalent Certification/Experience in General Studies

Experience

  • Minimum of 7 years secretarial experience
  • Experience in providing secretarial support and services

Skills

  • Filing, archiving & documenting management.
  • Secretarial practices & procedures
  • Organizational structures

Work Contact

Internal Stakeholders: All Divisions

External Stakeholders: Travel Agencies – Hotels 

Competencies

Monitoring Information
Collaborating
Leveraging Feedback
Emotional Intelligence Essentials
Earning Trust
Technical/Professional Knowledge and Skills
Communication
Managing Work

JD Code

GENERIC 2